ROTARY CLUB OF
GUIDELINES /STRUCTURE for the
1. Overview of
Associate Program
Official launch held
2. Purpose of the
Associate Program & Eligibility Guidelines
To provide an
introduction to Rotary for professional people within the Orange Community, with
the ultimate aim of the program being a stepping stone to Rotary Membership
when appropriate.
3. Initial Criteria/
subsequent requirements to be met by the potential Associate
· Attendance at
The Associate will be
required to attend minimum of one meeting per month.
The 1st meeting of month
has been selected as the regular meeting for Associates to attend as a group
however, they may attend other meetings. Every endeavour will be made to have Guest
Speaker topic related to Rotary for this meeting.
· Attendance/assistance at
The Associate will be
required to assist, either with Club Community Service activity or committee
meeting, a minimum on once every two months.
All Community Service
projects are those approved and organised by RC Orange Daybreak, however
suggestions for service projects submitted by the Associates will be considered
by the Board/ Club, including suggestions for fundraising activities.
· Attendance at
The Associate will be
required to attend a Rotary organised social function - at least once every
three months.
To enable the Club
Members and Associates opportunity to get to know one another in an informal
setting
4. Application Format
The proposed Associate is
to complete the specific Application form which includes Privacy Consent;
application to be supported and signed by Rotarian. Application form is to be completed
and forwarded to the Board prior to formal admission process.
· Each Associate is required to complete & sign the Child
protection WWCC form and comply with all Rotary regulations in relation to any
activity involving children. Club Membership
Director to ensure WWCC
form is signed at time application is received.
4a
Each Associate is to have
a Club Member nominated as mentor. Role of mentor is to inform the Associate on
Rotary matters and provide support.
5.
Endorsement / Formal Introduction at Club Meeting
Following receipt of
application, the Associate would be formally admitted and welcomed by the Club
President to extended family of Rotary International at the 1st meeting of the
month but not at the same time as an induction of a Member. Should both
situations occur at the same meeting the induction of a new Member is to be
conducted first.
A specific format for
official welcome and introduction of the Associate has been developed.
6.
Identification Badge
Each Associate is to be
presented with a name badge which is similar to that issued to a partner of a
Member and to include “Associate” under the name.
The name badge is to be
worn when attending meetings or participating in Club projects.
7.
Inclusion on email list for Club Bulletin; contribution to Bulletin news
Each Associate is to
receive a copy of the weekly Club Bulletin.
Information
regarding the Associates, such as a “Who’s Who?”– mini
biography with photographs - of both the Associates and also Club Member to be
included. Also Information to be provided in the Bulletin as to who does what
within the Club & District 9700
8.
Provision of Rotary information
A Rotary information
folder be devised and distributed to each Associate following formal admission.
To include suitable
Rotary brochures and details re other Rotary Clubs
9.
Financial requirement of Associate
Following formal
admission the Associate is to contribute $50 donation per annum which is to be
paid into the Rotary Foundation fund; further,
· that each Associate is to pay the regular Club fee for each meeting
attended;
· that other related costs eg name badge / social functions to be met
by the Associate.
Receipt to be issued by
Club Treasurer as donation is tax deductible.
The “donation” fee per
annum is equal to one quarter of the Member annual fee.
10.
Public Liability Cover
The Associate is to be included
under Club Public Liability Insurance (category -volunteer), whilst attending
or participating in any approved activity or event of the Rotary Club of Orange
Daybreak.
11.
Matters pertaining to Associates to be included in Club By-Laws
Reference to the
Associates program and relevant information is to be included in the Club By-laws.
12.
Transition by Associate to Membership of Rotary
The Associate program is
a pathway and introduction to Rotary and the Associate is to be encouraged to
consider membership following a 12 -18 month period of either Orange Daybreak
or other Rotary clubs. The Associate’s individual situation is to be taken into
consideration and provided that the requirements of the Associate continue to
be met, the Associate status is not to be negated should membership not be
possible at that time.
13.
Management of the Associate Program
The Associate program is
to form part of the membership portfolio and is to be jointly managed by the
President-Elect and Membership Service Director in liaison with the Club Service
committee. Responsibility for on-going tasks such as issuing and processing of
Application forms, maintenance of records pertaining to attendance requirements
and contact details, collection of annual fee and issuing of receipts, ordering
of and payment for badges/ shirts to be determined by the Membership Service
Directorate. A review of the progress and viability of the program is to be
undertaken on a 6 monthly basis, with an outcome report made available to the
Board.
Developed: 10.02.06
Reviewed & Updated: 08.07.09 (NS)
(per Nannette Stevenson)