Summary about attendance
(Prepared by Raymond McCluskie September 2010)
Article 12 Section 4 ó Termination Non-attendance.
(a) Attendance Percentages. A member must:
(1) attend or make up at least 50 percent of club regular meetings in each half of the year;
(2) attend at least 30 percent of this clubís regular meetings in each half of the year (assistant governors, as defined by the board of directors of RI, shall be excused from this requirement). If a member fails to attend as required, the memberís membership shall be subject to termination unless the board consents to such non-attendance for good cause.
(b) Consecutive Absences.
Unless otherwise excused by the board for good and sufficient reason or pursuant to article 9, sections 3 or 4, each member who fails to attend or make up four consecutive regular meetings shall be informed by the board that the memberís non-attendance may be considered a request to terminate membership in this club. Thereafter, the board, by a majority vote, may terminate the memberís membership.
The above means that unless excused by the Board a member looses membership if not credited with 13 meetings or makeups in a half year period with 8 of the attendances being meetings at our Club. Four consecutive absences will produce a "please explain" from the Board.
A member receives a makeup by attending: An other club (or family clubs eg Rotaract, Interact, etc) meetings; Rotary International or District official activities; Club board or committee meetings; Club service or community projects; or a 30 minute interactive activity from any Club website.
You can makeup within 14 days either side of the absent Club meeting (overseas makeups do not have time restrictions).
Download three short notes that focus on attendance (prepared by R.McCluskie)
1. A general note on attendance
2.Club Participation and Attendance
3. Why attend Club Meetings
Futher extracts from the Constitution (about attendance)
Article 9 Attendance
Section 1 General Provisions.
Each member should attend this clubís regular meetings. A member shall be counted as attending a regular meeting if the member is present for at least 60 percent of the meeting, or is present and is called away unexpectedly and subsequently produces evidence to the satisfaction of the board that such action was reasonable, or makes up for an absence in any of the following ways:
(a) 14 Days Before or After the Meeting. If, within fourteen (14) days before or after the regular time for that meeting, the member
(1) attends at least 60 percent of the regular meeting of another club or of a
provisional club; or
(2) attends a regular meeting of a Rotaract or Interact club, Rotary Community Corps, or Rotary Fellowship or of a provisional Rotaract or Interact club, Rotary Community Corps, or Rotary Fellowship; or
(3) attends a convention of RI, a council on legislation, an international assembly,
a Rotary institute for past and present officers of RI, a Rotary institute for past, present, and incoming officers of RI, or any other meeting convened with the approval of the board of directors of RI or the president of RI acting on behalf of the board of directors of RI, a Rotary multizone conference, a meeting of a committee of RI, a Rotary district conference, a Rotary district assembly, any district meeting held by direction of the board of directors of
RI, any district committee meeting held by direction of the district governor,or a regularly announced intercity meeting of Rotary clubs; or
(4) is present at the usual time and place of a regular meeting of another club for the purpose of attending such meeting, but that club is not meeting at that time or place; or
(5) attends and participates in a club service project or a club-sponsored community event or meeting authorized by the board; or
(6) attends a board meeting or, if authorized by the board, a meeting of a service committee to which the member is assigned; or
(7) participates through a club web site in an interactive activity requiring an average of 30 minutes of participation. When a member is outside the memberís country of residence for more than fourteen
(14) days, the time restriction shall not be imposed so that the member may attend meetings in another country at any time during the travel period, and each such attendance shall count as a valid make-up for any regular meeting missed during the memberís time abroad.
(b) At the Time of the Meeting. If, at the time of the meeting, the member is
(1) traveling with reasonable directness to or from one of the meetings specified in sub-subsection (a) (3) of this section; or
(2) serving as an officer or member of a committee of RI, or a trustee of The Rotary Foundation; or
(3) serving as the special representative of the district governor in the formation of a new club; or
(4) on Rotary business in the employ of RI; or
(5) directly and actively engaged in a district-sponsored or RI- or Rotary Foundation-sponsored service project in a remote area where making up attendance is impossible; or
(6) engaged in Rotary business duly authorized by the board which precludes attendance at the meeting.
Section 2 ó Extended Absence on Outposted Assignment. If a member will be working on an outposted assignment for an extended period of time, attendance at the meetings of a designated club at the site of the assignment will replace attendance at the regular meetings of the memberís club, provided there is a mutual agreement between the two clubs.
Section 3 ó Excused Absences. A memberís absence shall be excused if
(a) the absence complies with the conditions and under circumstances approved by the board. The board may excuse a memberís absence for reasons which it considers to be good and sufficient. Such excused absences shall not extend for longer than twelve months.
(b) the age of the member is 65 and above and the aggregate of the memberís years of age and years of membership in one or more clubs is 85 years or more and the member has notified the club secretary in writing of the memberís desire to be excused from attendance and the board has approved.
Section 4 ó RI Officersí Absences. A memberís absence shall be excused if the member is a current officer of RI.
Section 5 ó Attendance Records. In the event that a member whose absences are excused under the provisions of subsection 3(b) or section 4 of this article attends a club meeting, the member and the memberís attendance shall be included in the membership and attendance figures used to compute this clubís attendance.