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Dear … … … … … … …

GUEST SPEAKER NOTES

Thank you for agreeing to be guest speaker at our club’s dinner meeting.

I confirm our understanding of the arrangements as follows:

· The scheduled meeting is Monday: … … … … … … … …

· Your subject will be: … … … … … … … … … … … … … … … … …

· Meetings are held at the Goolwa Hotel, Cadell Street Goolwa.

· We meet for fellowship at 6.30pm and the meeting commences at 7.00pm.

· After welcoming comments and brief introductions a meal is served.

· Announcements and short reports may follow the meal before you are formally introduced by the chairperson for the evening.

· It would be appreciated if you could provide, in advance, a paragraph about your background to assist the chairperson with an introduction.

· Your address should be confined to about 30 minutes including question time, if appropriate. A warning gong may be sounded at 25 minutes and you are asked to assist the chairperson conclude the presentation and/or questions within 5 minutes.

· The meetings normally conclude no later than 8.30pm although you are welcome to remain for informal fellowship with the members if you so choose.

Please tell me if you require:

· any further information and/or clarification of detail before the meeting;

· assistance with transport to or from the venue;

· use of audio visual aids during your presentation.

Yours faithfully

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